Link: https://www.indeed.com/career-advice/career-development/how-to-write-an-official-letter
Description: 1. Set up your font and margins 1. Set up your font and margins.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Before you begin, you want to ensure your letter is not only simple to understand, but simple to read as well. To keep your letter clean and professional, you should set your margins to be one inch per each side of the document. Using simple fonts like Verdana, Arial, Calibri or Times New Roman with a 12-point size will give your official letter a clean look as well..css-gu5mt2{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.5rem;line-height:1.25;margin-bottom:0;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-gu5mt2{font-size:1.75rem;line-height:1.25;margin-top:2.5rem;}}2. Create your heading 2. Create your heading.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Once your fonts are set, you can begin addressing your letter. First, write your name in the top left-hand corner of the page. Include your name, address and the current date. You can also include your phone number and email if you are requesting further contact..css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}You can now input the recipient's address information directly beneath yours. Write their name, title of their organization if they are representing one, followed by the address. Review the name and address of your recipient more than once to ensure you've written the correct address and spelled their name right..css-gu5mt2{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.5rem;line-height:1.25;margin-bottom:0;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-gu5mt2{font-size:1.75rem;line-height:1.25;margin-top:2.5rem;}}3. Write your salutation 3. Write your salutation.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}You can now professionally greet your reader. A common salutation used in official letters is, "Dear Ms. or Mr. Last name". If you know both their first name or last name, you can include that in the salutation. For example, you can write, "Dear Alex Smith". If you know their gender, you can write, "Dear Mr. Alex Smith" or "Dear Ms. Alex Smith". If you're unaware of the name of the recipient, you can write, "Dear Sir or Madam"..css-gu5mt2{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.5rem;line-height:1.25;margin-bottom:0;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-gu5mt2{font-size:1.75rem;line-height:1.25;margin-top:2.5rem;}}4. Use your body paragraphs to state your reasons for writing 4. Use your body paragraphs to state your reasons for writing.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}The body paragraphs are where you can capture your main points and professionally explain your concerns, opinions or other information to your recipient. You can briefly introduce yourself and begin by explaining your reason for writing this letter. You can use verbiage such as, "I am writing to you today because...".css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Once you've explained what the recipient will read, you can expand further throughout the next paragraph. Include details that support your first statement. For example, if you were writing a recommendation letter, you could expand on the skills of the person your recommending by saying, "Avery's time-management and organizational skills have improved the efficiency of my business by 12% since the beginning of the quarter.".css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}You can continue giving examples until you believe your point has been clearly understood by the reader. Keep your sentences short, simple and easy for the reader to understand..css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Related: .css-1v152rs{border-radius:0;color:#2557a7;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;-webkit-text-decoration:none;text-decoration:none;-webkit-transition:border-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),background-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),opacity 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-style 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-width 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-radius 200ms cubic-bezier(0.645, 0.045, 0.355, 1),box-shadow 200ms cubic-bezier(0.645, 0.045, 0.355, 1),color 200ms cubic-bezier(0.645, 0.045, 0.355, 1);transition:border-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),background-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),opacity 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-style 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-width 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-radius 200ms cubic-bezier(0.645, 0.045, 0.355, 1),box-shadow 200ms cubic-bezier(0.645, 0.045, 0.355, 1),color 200ms cubic-bezier(0.645, 0.045, 0.355, 1);border-bottom:1px solid;cursor:pointer;}.css-1v152rs:hover{color:#164081;}.css-1v152rs:active{color:#0d2d5e;}.css-1v152rs:focus{outline:none;border-bottom:1px solid;border-bottom-color:transparent;border-radius:4px;box-shadow:0 0 0 1px;}.css-1v152rs:focus:not([data-focus-visible-added]){box-shadow:none;border-bottom:1px solid;border-radius:0;}.css-1v152rs:hover,.css-1v152rs:active{color:#164081;}.css-1v152rs:visited{color:#2557a7;}@media (prefers-reduced-motion: reduce){.css-1v152rs{-webkit-transition:none;transition:none;}}.css-1v152rs:focus:active:not([data-focus-visible-added]){box-shadow:none;border-bottom:1px solid;border-radius:0;}.css-gu5mt2{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.5rem;line-height:1.25;margin-bottom:0;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-gu5mt2{font-size:1.75rem;line-height:1.25;margin-top:2.5rem;}}5. Add your closing body paragraph and signature 5. Add your closing body paragraph and signature.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}To finalize your letter, you can write your conclusion paragraph. This paragraph can be short and will finalize the document by repeating your main point, explaining any possible next steps or thanking the recipient for taking the time to read your letter..css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}After closing the letter, you can provide your closing signature at the end of the document. Examples of common letter signatures are:.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Sincerely.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Sincerely yours.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}With appreciation.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Thank you.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Regards.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Yours truly.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Respectfully yours.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Select your closing signature and write your name at the bottom of the letter..css-gu5mt2{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.5rem;line-height:1.25;margin-bottom:0;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-gu5mt2{font-size:1.75rem;line-height:1.25;margin-top:2.5rem;}}6. Mention and add your enclosures 6. Mention and add your enclosures.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Enclosures are additional materials added to your letter to support your document, similar to when you attach a file to an email. If you're attaching a document to complement your letter, you should mention it near the end of your letter. To inform the reader that an additional document is attached, you can include the word "enclosure" at the end of the letter after your name. You can also shorten the word by writing, "encl.".css-gu5mt2{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.5rem;line-height:1.25;margin-bottom:0;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-gu5mt2{font-size:1.75rem;line-height:1.25;margin-top:2.5rem;}}7. Proofread and send your letter 7. Proofread and send your letter.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}After you've finished writing, you can read through the letter to catch any grammatical or spelling errors. You can also review it to ensure it makes sense and is clear enough for the recipient to understand. Once proofread, you can send the letter to the recipient. Pick a plain white, square or rectangular envelope. Fold the letter properly so it fits in the envelope..css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Write your name and address in the top left-hand corner of the envelope followed by the recipient's name and address in the middle. Put a stamp on the right-hand corner and send your letter to the desired recipient..css-ge6jby{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.75rem;line-height:1.25;margin-bottom:0;margin-top:2rem;}@media screen and (min-width: 62rem){.css-ge6jby{font-size:2.25rem;line-height:1.25;margin-top:3rem;}}Official letter vs unofficial letter.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Since both official and unofficial letters are written documents used to send messages to others, it may be easy to confuse the two..css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Official letters are often:.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Typed and never handwritten.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Following strict, standard grammar and English rules.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Containing short and concise sentences.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Using a specific, professional structure.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Unofficial letters don't follow a structure as strict as official letters. Instead, official letters contain:.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Less professional and more casual language.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}Words that are handwritten or typed.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}No specific type of formatting or structure they have to follow.css-ge6jby{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.75rem;line-height:1.25;margin-bottom:0;margin-top:2rem;}@media screen and (min-width: 62rem){.css-ge6jby{font-size:2.25rem;line-height:1.25;margin-top:3rem;}}Official letter types.css-ex6hny{font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-ex6hny{font-size:1.25rem;margin-top:2.5rem;}}People may write official letters for various reasons that involve professionally expressing their interests, concerns or disagreements. Common official letter types can include:.css-gu5mt2{margin:0;margin-bottom:0.5rem;color:#2d2d2d;font-weight:700;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;font-size:1.5rem;line-height:1.25;font-size:1.5rem;line-height:1.25;margin-bottom:0;margin-top:1.5rem;}@media screen and (min-width: 62rem){.css-gu5mt2{font-size:1.75rem;line-height:1.25;margin-top:2.5rem;}}.css-muid46{border-radius:0;color:#2557a7;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;-webkit-text-decoration:none;text-decoration:none;-webkit-transition:border-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),background-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),opacity 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-style 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-width 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-radius 200ms cubic-bezier(0.645, 0.045, 0.355, 1),box-shadow 200ms cubic-bezier(0.645, 0.045, 0.355, 1),color 200ms cubic-bezier(0.645, 0.045, 0.355, 1);transition:border-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),background-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),opacity 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-style 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-width 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-radius 200ms cubic-bezier(0.645, 0.045, 0.355, 1),box-shadow 200ms cubic-bezier(0.645, 0.045, 0.355, 1),color 200ms cubic-bezier(0.645, 0.045, 0.355, 1);border-bottom:1px solid;cursor:pointer;color:#2d2d2d;border-bottom-width:0;}.css-muid46:hover{color:#164081;}.css-muid46:active{color:#0d2d5e;}.css-muid46:focus{outline:none;border-bottom:1px solid;border-bottom-color:transparent;border-radius:4px;box-shadow:0 0 0 1px;}.css-muid46:focus:not([data-focus-visible-added]){box-shadow:none;border-bottom:1px solid;border-radius:0;}.css-muid46:hover,.css-muid46:active{color:#164081;}.css-muid46:visited{color:#2557a7;}@media (prefers-reduced-motion: reduce){.css-muid46{-webkit-transition:none;transition:none;}}.css-muid46:focus:active:not([data-focus-visible-added]){box-shadow:none;border-bottom:1px solid;border-radius:0;}.css-muid46:focus{color:#2557a7;}.css-muid46:visited{color:#2d2d2d;}Matrix Organizational Structure: Advantages and Disadvantages .css-muid46{border-radius:0;color:#2557a7;font-family:"Noto Sans","Helvetica Neue","Helvetica","Arial","Liberation Sans","Roboto","Noto",sans-serif;-webkit-text-decoration:none;text-decoration:none;-webkit-transition:border-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),background-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),opacity 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-style 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-width 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-radius 200ms cubic-bezier(0.645, 0.045, 0.355, 1),box-shadow 200ms cubic-bezier(0.645, 0.045, 0.355, 1),color 200ms cubic-bezier(0.645, 0.045, 0.355, 1);transition:border-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),background-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),opacity 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-style 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-width 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-radius 200ms cubic-bezier(0.645, 0.045, 0.355, 1),box-shadow 200ms cubic-bezier(0.645, 0.045, 0.355, 1),color 200ms cubic-bezier(0.645, 0.045, 0.355, 1);border-bottom:1px solid;cursor:pointer;color:#2d2d2d;border-bottom-width:0;}.css-muid46:hover{color:#164081;}.css-muid46:active{color:#0d2d5e;}.css-muid46:focus{outline:none;border-bottom:1px solid;border-bottom-color:transparent;border-radius:4px;box-shadow:0 0 0 1px;}.css-muid46:focus:not([data-focus-visible-added]){box-shadow:none;border-bottom:1px solid;border-radius:0;}.css-muid46:hover,.css-muid46:active{color:#164081;}.css-muid46:visited{color:#2557a7;}@media (prefers-reduced-motion: reduce){.css-muid46{-webkit-transition:none;transition:none;}}.css-muid46:focus:active:not([data-focus-visible-added]){box-shadow:none;border-bottom:1px solid;border-radius:0;}.css-muid46:focus{color:#2557a7;}.css-muid46:visited{color:#2d2d2d;}
cafe baDA: 21 PA: 30 MOZ Rank: 62
Link: https://business.tutsplus.com/articles/how-to-write-a-formal-email--cms-29793
Description: 1. What Is a Formal Email? 1. What Is a Formal Email? A formal email is typically sent to someone you don’t know well or to someone who’s in authority. Examples of someone who you might send a formal email to include your professor, a public official, or even a company you’re doing business with. If your workplace has a formal environment, use formal emails with your boss and colleagues unless you’re told to do otherwise. Many workplaces are moving towards a more casual environment and this often carries over to email communications. If you’re not sure what’s right for your workplace, ask. Casual Versus Formal Email: What’s the Difference? A formal email differs from a casual email. A casual email usually goes to a person you know well—often it’s someone you’re on good terms with such as a friend or family member. When sending a casual email, you don’t need to worry as much about structure and tone. In fact, part of what makes a formal email different from a casual email is the structure. A formal email has a very defined structure, with a definite salutation (the opening part of the email), signature section, opening sentence, and body. You also use language differently in a formal email than in a casual email. Avoid using abbreviations, contractions, slang, emoticons, and other informal terminology. The tone of a formal email is different as well. An informal email may not even use complete sentences or proper grammar, but a formal email always does. Here’s an example of formal email language: The meeting is scheduled for December 5th at 9:30 a.m. All students must attend. Your project updates are needed. Compare the formal language with the informal email language in this email: Required meeting—Dec 5, 9:30 a.m. Updates needed. See ya there. :) Both statements share the same information. But the tone of the first is much more formal. Notice the incomplete sentence, slang, and emoticon in the informal example.2. Writing a Formal Email 2. Writing a Formal Email While an informal email can often be sent quickly, writing a formal email typically takes a bit more thought and a bit more time. Careful consideration needs to be given to each email element. With that in mind, let’s take a closer look at some common elements of a formal email: Subject Line The subject line is what the reader sees in their inbox. If the subject line is misleading or missing information, your email may not get read. The message may even be sent to spam. The more formal your email is, the more detailed your subject line should be. But beware of making your subject line too long. Here’s an example of a formal email subject line: Required Student Meeting: December 5th, 9:30 a.m. Compare that subject line with this informal email subject line: Upcoming Meeting Notice that the first subject line is more informative and complete. The informal subject line, sent to someone you know well, just barely touches on the topic. Salutation The salutation directly addresses the person you’re sending the email to. It’s always used in formal email messages, but sometimes skipped in informal messages. Here are some examples of formal and informal salutations: If you’re sending the email to a group, address the entire group. Here’s an example: Dear Students, If you’ve got the person’s name you want to send the email too, it’s proper to use their name along with any title the person has. Here’s a sample formal salutation for an individual: Dear Professor Smith, If you don’t know the name of the person you’re trying to reach, you should make every effort to discover that information. As a last resort, it’s okay (but less effective) to address the email to the title of the person you hope to reach. Here’s an example of a formal salutation without a name: Dear Human Resources Director, In rare instances where you don’t know a person’s name or title, it’s okay to use this salutation: To whom it may concern, Contrast the formal salutation examples with the following informal salutations: Informal Salutation for a Group Hey Class! Informal Salutation for an Individual Hello Taylor, As you can see, the formal and informal salutations are very different. Introduction The opening of a formal email often requires the sender to introduce themselves. In contrast, informal emails are sent to someone you know and the introduction isn’t needed. Here’s an example of an opening in a formal email: My name is Jordan Smith. I am the professor of Statistics for XYZ University. This message is for all current students. In this article, you’ll find even more examples of email openings: Body The body of a formal email typically elaborates on the purpose of the email. Elaboration may not be needed in an informal email. Although the body contains detailed information, it’s important to write clearly and concisely in a formal email. Remember your reader isn’t familiar with you and may not be familiar with your topic. You don’t want your email recipient to misunderstand an important point. Closing How you end a formal email is equally important. Since the email closing is the last thing your recipient looks at, your email closing can leave a lasting impression. A good formal email closing also reminds the reader who you are since it should include your full name, contact information, and title (if appropriate). If you can, use a professional signature template for added impact. (Learn more about signature templates in the next section.) In contrast, an email closing may be extremely casual for an informal email. In some instances where the recipient is well known to you, you may even omit the email closing. The most common way to start a formal email closing is with the word "Sincerely." It may be a common closing, but it’s also a safe closing. Here’s an example of a formal email closing: Sincerely, Jordan Smith Professor of Statistics, XYZ College [Email address goes here] [Phone number goes here] In these articles, we provide even more examples of formal (and informal) email closings: You now have the information you need to write each section of a formal email. Formal emails are very similar to professional emails, since professional emails are often written in a formal style. The principles that apply to professional emails are also useful for formal emails. Learn how to write an effective professional email in this tutorial:3. Formatting and Structuring a Formal Email 3. Formatting and Structuring a Formal Email While many informal emails are unstructured, how you format and structure your formal email is important. At a minimum, a formal email should contain all of the following elements: Subject line. Be specific, but concise. Many experts agree that the ideal subject line is six to ten words long. Salutation. Address the recipient by name, if possible. Use honorifics, as appropriate. For example, write Dear Professor Smith, not Hey. Body text. This section explains the main message of the email. For a formal email, use proper grammar and complete sentences. Signature. Your email closing should be formal, not informal. Use your first and last name. If you’re writing on behalf of an organization and you know the title of the person you’re sending the email to, use it. As we mentioned earlier, there are many similarities between a business email and a professional email. This tutorial explains the proper way to structure a business email: Your email font choice is also important when you’re formatting a formal email. Although many modern email platforms allow you to use many different fonts, it’s best to stick with a common, readable font like Verdana, Calibri, Times New Roman or Georgia. Helvetica and Arial are common sans-serif fonts you could use as well. Avoid novelty fonts like Comic Sans, handwriting fonts like Bradley Hand, and script fonts like Brush Script. Remember that if you choose an unusual font for your formal email, that font may not be supported by some email platforms. Also, stick to one or two fonts in your formal email. Using too many different fonts can make your email look too casual. Too many fonts may even make your formal email less readable.4. Sending a Formal Email 4. Sending a Formal Email Once you’ve written and formatted your formal email, you’re almost ready to send your message. But before you press that Send button, review your email carefully. Look for: Spelling errors Mistakes in a name Typos Grammatical errors Remember, a sloppy email full of mistakes makes a bad impression. Also, pay attention to the email address you’re using to send the email if you want to be taken seriously. Many of us created email addresses when we younger that aren’t appropriate for formal emails. If you can get it, your email address for formal emails should be a variation of your name without any extra characters. Here are some examples of appropriate and inappropriate email address: Email Address #1 KittenL0ver73%@example.com Save this type of email address for casual emails to your family and friends. Email Address #2 [email protected] This email address can be used for formal and professional emails. Note: These email addresses used here and throughout this article are for example purposes only. They aren’t intended to represent real email addresses. If you’re a student or writing on behalf of an organization, it’s a good idea to use the email provided by your educational institution or the organization you’re representing. Most colleges, for example, provide their students with email addresses in the format: [email protected]. Using Templates for a Formal Email 5. Using Templates for a Formal Email One way to add extra impact to your formal email is to use a professionally designed signature template. A signature template adds graphic interest to your email. A signature template also includes your complete contact information. Here’s an example of an email closing with a professionally designed signature template: Here is an example of a formal email closing with a signature template. Note: The previous example uses the from Envato Elements, which is a good source for like the one used in the example above. Notice the difference that a quality template makes. For more great examples of email signature templates, review the article:
cafe baDA: 73 PA: 9 MOZ Rank: 47
Link: https://www.aplustopper.com/email-writing-format/
Description: May 14, 2020 . Formal Email Writing Format. An email addressed for business communication or professional use falls under this section. The email addressed to any official department, school administration, company or any officers is the formal emails. Use of proper and formal words, the purpose for writing mail, clarity, proper salutation and closing are ... cafe ba
cafe baDA: 77 PA: 15 MOZ Rank: 64
Link: https://hbr.org/2016/11/how-to-write-email-with-military-precision
Description: Nov 22, 2016 . 2. Bottom Line Up Front (BLUF). Military professionals lead their emails with a short, staccato statement known as the BLUF. (Yes, being the military, there is an acronym for everything.) It ... cafe ba
cafe baDA: 64 PA: 56 MOZ Rank: 85
Link: https://www.successcds.net/learn-english/writing-skills/e-mail-writing-class-10-12-formal-informal-email-writing-format.html
Description: Email Writing Samples with Email Writing Format Samples. Let us discuss the Format of a formal Email. email address of the recipient of the mail. main subject/reason of writing the email. Salutation ; 4. Body of the email: a) Introduction b) Matter in detail c) conclude 5. Courteous leave taking and closing 6. Name, designation and contact ... cafe ba
cafe baDA: 31 PA: 41 MOZ Rank: 87
Link: https://www.letters.org/introduction-letter/new-restaurant-introduction-letter.html
Description: Sep 20, 2018 . The following is the Email Format to be followed for new restaurant introduction letter. To: [email protected]. From: [email protected]. Subject: New restaurant open in your area. Dear Madam, Greetings! We announce with great pleasure that we have just opened a new burger store near your street namely The Burger Club.
DA: 74 PA: 8 MOZ Rank: 28
Link: https://www.cambridgeenglish.org/learning-english/activities-for-learners/b2w002a-how-to-write-a-formal-letter
Description: Practise how to write a formal letter in this writing and grammar exercise. You need to choose the correct words or phrases to write a formal letter. Share this activity ... Practise how to write an informal email in this writing and grammar exercise. Choose the correct words or phrases to write an informal email to a friend. B1-B2 5 –10 ... cafe ba
cafe baDA: 72 PA: 59 MOZ Rank: 5
Link: https://www.instructionalsolutions.com/blog/how-to-write-a-performance-appraisal
Description: Telling an employee that they need "better report writing" or "more clear email" is too vague and impossible to measure. Without accurate measurements in the performance evaluation, skill gains cannot be tracked. Instead, approach it more strategically: Define the goals of the documents your employees need to write.
DA: 94 PA: 64 MOZ Rank: 7
Link: https://www.naukri.com/blog/job-application-letter-samples/
Description: Dec 07, 2020 . Job Application Letter Samples For 8 Job Profiles. Job application letter sample - 1: Sales Manager. Job application letter sample - 2: Assistant Manager - Supply Chain. Job application letter sample - 3: Software Developer. Job application letter sample - 4: English Teacher. Job application letter sample - 5: Data Analyst.
DA: 23 PA: 28 MOZ Rank: 6
Link: https://www.template.net/business/letters/sample-environment-complaint-letter/
Description: Adress yourself who are in the beginning line of the letter. Talk about the problems you are facing. Address the actions of the people that affect the environmental conditions of the place. Ask them to stop doing the things that are affecting you and the environment respectfully.
DA: 70 PA: 7 MOZ Rank: 33
Link: https://www.grammarly.com/
Description: Millions trust Grammarly’s free writing app to make their online writing clear and effective. Getting started is simple — download Grammarly’s extension today.
DA: 16 PA: 63 MOZ Rank: 93
Link: https://www.britishairways.com/travel/customerportal/public/en_gb
Description: ba-customer-portal - British Airways
DA: 9 PA: 34 MOZ Rank: 7
Link: https://zety.com/blog/how-to-introduce-yourself
Description: Nov 17, 2021 . In an email to introduce yourself, “dear Sir or Madam” looks lazy. It shows you don’t know who you’re writing to. Make an effort to identify your Dear Sir or Madam by name. Craft a great opening sentence. It sets the tone for everything you want to include in your self-introductory email. Offer the context. Say why you’re writing.
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Link: http://www.google.ca/webhp
Description: Search the world's information, including webpages, images, videos and more. Google has many special features to help you find exactly what you're looking for.
DA: 54 PA: 70 MOZ Rank: 6
Link: https://www.smashingmagazine.com/2013/06/email-templates-web-designers-developers-pdf-odt-txt/
Description: Jun 20, 2013 . Introductory email: Hi, [friend’s name]. I’m introducing you to [your name]. [He/she] is the designer who did my website, and [he/she] is great: solid design skills, good work ethic and very responsive. I think you’d get some benefit from getting in touch with [him/her]. Contact details: [your email address, phone number, website].
DA: 46 PA: 87 MOZ Rank: 73
Link: https://translate.google.ca/
Description: Google's free service instantly translates words, phrases, and web pages between English and over 100 other languages.
DA: 66 PA: 59 MOZ Rank: 70
Link: https://www.google.com.np/
Description: Search the world's information, including webpages, images, videos and more. Google has many special features to help you find exactly what you're looking for.
DA: 51 PA: 54 MOZ Rank: 64
Link: https://iat.iupui.edu/advisor/formal-laboratory-report/43/
Description: mla example paper how to write a proper thesis statement Susan B. Anthony's Birthday essay and formal laboratory report. Defining by negation using words to bring off) or a teleprompter underneath the arches and roll in any summary information. Sans-serif fonts like helvetica and arial are often placed at the weekend.
DA: 29 PA: 12 MOZ Rank: 25
Link: https://www.waikato.ac.nz/study/subjects/french
Description: The French programme offers papers in language, literature, linguistics, civilisation and translation. Students majoring in French will acquire a good grounding in the core areas of the subject that will prepare them for graduate studies in French. The University has exchange agreements with several French universities, and students are encouraged to undertake a …
DA: 31 PA: 41 MOZ Rank: 39
